Document Controller (Hybrid) Full Time

Greenwich, London, UK
BPTW

BPTW brings together specialisms in architecture and planning to transform not just physical spaces, but people’s lives. Our work tells our story. We are bold. We are innovative. We care. For over 30 years, innovation in design, planning, sustainability and construction technologies has established BPTW’s reputation as experts in residential development, neighbourhood place-making and mixed-use regeneration.

The role:

Reporting to the Partner responsible for Digital Technology, you will be responsible for document control activities arising on architectural projects, and ensuring related activities are carried out in a satisfactory and accurate manner.

You will support the IT and BIM/Revit Team in any related duties.

Key elements of this role include:-

• Internal and external extranet systems used by the architectural teams.
• Uploading and downloading of drawings and other associated information
• Liaise with consultant teams and manage all incoming and outgoing information
• Completing transmittal reports for documentation to ensure an accurate log of information
• Filing of drawings and other associated information
• Collating and uploading comments from the project team onto the extranet system
• Performing audits on documents to ensure they are properly submitted and adhere to QA and BIM procedures, ensuring that the architectural teams comply with the document management procedures
• Performing filing audits to ensure our folder structure is adhered to
• Promoting standardised formatting across all controlled documents
• Monitoring the technical approval process
• Translate CAD/Revit files to other formats
• Prepare Revit and CAD files for external issue
• Create Revit families for the architectural teams
• Enforce the CAD/Revit and BIM procedures with the Revit and IT Team
• Assist with troubleshooting CAD/Revit issues
• Create excel templates for office use
• Use dynamo to extract data from Revit files
• Produce project programmes using Microsoft Project
• Undertake internal audits for our ISO9001 accreditation
• Identify areas for improvement in procedures and workflows to the line manager
• Support the Associate of BIM & Digital Construction and Partner with any other reasonable tasks as necessary

Essential skills

• Previous experience in a document control role 
• Experience using extranet systems
• Experience using Microsoft Outlook, Word & Excel

Desirable skills

• Excel formulas such as If statements and VLookup.
• Microsoft Project
• Knowledge of ISO19650-1 & 2
• Knowledge of ISO9001
• Experience preparing files from Revit

Personal attributes

• Communication
• Prioritisation
• Time Management
• Organisation
• Attention to Detail
• Able to work within a team or independently

Employee benefits:

> Regular CPD and social events

> Simply Health scheme

> Insurance cover (Life Assurance; Critical Illness; Income protection)

> Cycle to work scheme

> Pension Contribution of 3%

For more information and detailed Job Specification – Please visit our website:  www.bptw.co.uk/practice/careers/

How to apply

Please send us a copy of your CV and covering letter explaining why you have applied for the role and detailing your relevant experience relating to the personal attributes and essential skills by email to people@bptw.co.uk with the title ‘Document Controller’.

Please also clearly state your right to work in the UK in your application.

Please note we are currently unable to support applications that require current or future employment visa sponsorship.

We are an Equal Opportunities employer, passionate about Equality, Diversity and Inclusion, and welcome applications from people of all backgrounds.